Stonerow PM

01

Properties, units & leases

The system of record for your buildings — from a single-family rental to a mixed portfolio of triple-deckers — with the lease as the anchor everything else hangs on.

  • Property & unit records with validated dwelling types (apartment, single-family, condo, townhouse, and more) and per-unit listing flags and descriptions.
  • Full lease records — unit, tenant, term, rent, and deposit — every one checked against your state’s deposit cap the moment it’s saved.
  • Multiple tenants per lease: primary, co-tenant, occupant, and guarantor roles. Every resident can log in to the same unit and ledger.
  • Renewals with rent increases that carry the unit, residents, and deposit into the new term, re-enforce the deposit cap, and end the prior term cleanly.
  • Lease expiration radar: color-banded 30/60/90-day expiry views on the lease index and dashboard, each with a one-click Renew.
  • Lease templates & clause library with merge fields rendered against any lease into a printable PDF.
  • Pets & vehicles tracked per lease; assets & appliances registry (make, model, serial, installed date, warranty) per property and unit.

02

Rent, invoicing & the court-ready ledger

Money is where landlord software wins or loses in housing court. Stonerow’s ledger is append-only: entries post, they never silently change, and corrections happen as visible reversing entries.

  • Append-only ledger per lease: charges post as debits, payments as credits, with a running balance and a printable, court-ready statement PDF.
  • Reversing entries, never edits — the correction trail stays visible, the history stays trustworthy.
  • Invoicing lifecycle (draft → sent → paid) with printable invoice PDFs; sending posts the charge and emails the tenant.
  • Recurring rent charges per lease (amount + day of month), idempotent — never double-billed. Post them by hand on Core, or let them post themselves on schedule Standard.
  • Late fees with your flat or percentage policy, always clamped to each state’s statutory limit — assessed manually on Core, automatically on schedule Standard.
  • Payment recording for cash, check, money order, bank, card, and other — posted to the ledger in a transaction, reversible only by ledger reversal.
  • Receipts, automatically: a printable receipt PDF per payment plus an automatic receipt email on record.
  • Utility billing / RUBS: split a master bill across a property’s active leases — equal, by bedrooms, or by square footage.
  • Expense tracking by property, vendor, and category with month-to-date totals; a single Billing Hub gathers every money tool.
  • Shareable statement links: a revocable, read-only tokened statement page (balance, ledger, invoices) for a tenant, a co-signer, or a court clerk.
  • Advanced accounting Standard and an owner portal Standard for portfolios with outside owners.

03

The CT / RI / MA compliance engine

The reason Stonerow exists. Deposit caps, deposit interest, and late-fee limits differ in all three states — so the software enforces them where the mistake would happen, and none of it is ever paywalled.

Compliance features are free on every plan, permanently. Locking you out of your own legal toolkit is a liability, not a business model.

  • Deposit-cap enforcement at lease creation and renewal: two months’ rent in Connecticut, one month in Rhode Island and Massachusetts — checked before the lease saves.
  • Deposit-interest calculation per lease, per state: Connecticut’s annually published index, Massachusetts’ 5%, and correctly none for Rhode Island — run on demand on Core, accrued automatically on schedule Standard.
  • Statutory late-fee clamps: Connecticut’s lesser-of-$50-or-5% cap and Massachusetts’ 30-day grace period applied automatically to bulk assessments.
  • Statute-cited compliance notices: a security-deposit itemization statement and a past-due reminder, generated as printable PDFs with the citation on the page.
  • Append-only legal records: ledgers, deposits, and leases are never hard-deleted — protected at the application layer and the database layer.
  • Audit log: who changed what, when, from which IP — on leases, tenants, invoices, payments, and work orders. Read-only, always on.

04

Maintenance & work orders

From the 2 a.m. no-heat call to the spring gutter run — tracked, assigned, costed, and tied to the unit’s history.

  • Work orders with property, unit, priority, status, cost, and assignment to staff or an outside vendor.
  • Tenant-submitted requests flow straight from the portal into your queue with full history.
  • Preventive maintenance plans Standard: set a frequency and next-due date (optionally a vendor); work orders generate on schedule and the plan rolls forward.
  • Inspections — move-in, move-out, and periodic — with inspector, notes, and photo uploads.
  • Tasks & reminders for the staff-side to-do list beyond work orders.
  • Asset registry ties appliances (make/model/serial/warranty) to the units they live in.

05

Listings, applications & screening

Fill the vacancy without a fistful of paper applications: a public listing page, a QR code for the yard sign, and an application queue that converts to a tenant in one click.

  • Public listings page of your vacant, listed units — type, beds/baths, rent, description — on a shareable tokened link with an Apply button.
  • QR codes, generated in-app for the listing page and application form — print them on flyers and yard signs.
  • Online rental applications: a public intake form feeding a staff review queue with statuses, application fees, and holding deposits recorded.
  • One-click convert to tenant when you approve — no re-typing.
  • Showings: schedule prospect tours by unit, date, and status.
  • Tenant screening workflow Standard with configurable screening providers.
  • Co-applicants & guarantors Standard, custom application questions Standard, reusable applicant profiles Standard, portable screening reports Standard, and applicant messaging Standard.
  • Income verification Pro, screening fraud scan Pro, and application analytics Pro.

06

The tenant portal

Tenants get a clean, self-serve view of their own tenancy — and nothing else. Cross-tenant access is hard-blocked.

  • Their leases and balances at a glance, with the per-lease ledger and invoice history behind them.
  • Maintenance requests submitted from the portal, with status history the tenant can check instead of calling.
  • One-click login provisioning: enable a tenant’s login from the Tenants list — the system creates the user with a one-time temporary password.
  • Every resident on the lease — roommates, co-tenants — logs in to the same unit and ledger.
  • Renters-insurance tracking per lease: carrier, policy number, coverage, expiry — with expiring and expired flags surfaced to you.

07

Documents, e-signatures & communications

The paper trail, minus the paper. Everything attaches to the record it belongs to, prints cleanly, and is served only to people authorized to see it.

  • E-signatures Standard — create a document, send a secure public signing link; the signer completes it with typed-name consent, timestamp, and IP recorded. No per-document fees, ever.
  • Attachments on any record — tenant, lease, property, work order — stored on a private disk and served only through authenticated, account-scoped requests.
  • Notes, tags & custom fields on every major record, plus a unified record-activity panel that shows them in one place.
  • Tenant messaging by email (and SMS Pro) through your configured provider, with message history kept on the record.
  • Broadcast announcements Pro to all tenants or by property — snow-emergency parking rules in one send.
  • White-label branding Pro: your name, color, and logo across the app, tenant portal, and login — plus a custom sending domain Pro.
  • Printable PDFs throughout: invoices, receipts, ledger statements, lease documents, and compliance notices.

08

Reporting & dashboards

The numbers a small portfolio actually runs on — visible the moment you log in, exportable when your accountant asks.

  • Dashboard KPIs: occupancy %, collected this month, outstanding balance, open work orders, and leases expiring within 90 days — every tile clickable.
  • Rent roll — the portfolio’s heartbeat in one table.
  • Delinquency report — who owes what, how old it is.
  • Vacancy report — what’s empty and what it’s listed for.
  • Income report — charged versus collected, so you see the gap, not just the hope.
  • CSV export on reports; full audit export Pro.

09

Team, roles & security

Give your bookkeeper the books and your maintenance guy the work orders — and nobody your whole business. Account isolation is enforced on every query, not policed by good intentions.

  • Role-based access control: a 16-permission catalog with six ready-made roles — org admin, property manager, bookkeeper, maintenance supervisor, leasing agent, and read-only.
  • Team management Standard: invite and manage your own staff, with escalation-proof role limits and last-admin protection.
  • Custom roles Standard when the presets don’t fit.
  • Hard multi-tenant isolation: every record is scoped to your account with a fail-closed global scope — cross-account access returns nothing, by architecture.
  • Audit log on sensitive records, read-only and always on.
  • Multi-account management Pro and API access Pro for portfolios that span entities.

10

Integrations — bring your own providers

Stonerow doesn’t lock you into one processor or one email vendor. Pick your providers in Settings → Integrations; nothing sends or charges until you connect your own credentials.

  • Email: SMTP2GO, Mandrill, SendGrid, Mailgun, Postmark, Amazon SES, Resend.
  • SMS: Twilio, Vonage, Plivo, Telnyx, MessageBird, VoIP.ms.
  • Payments: Stripe, PayPal, Square, Authorize.Net, Braintree, Dwolla (ACH).
  • Screening: configurable screening providers with a manual-review default.
  • Safe by default: every integration ships in a no-send, no-charge state — selecting a vendor stores configuration only, until credentials are saved.

Try all of it, free, for 30 days

Every new organization starts with a full Pro trial — then lands on the plan that fits, or stays free on Core. Your records stay yours either way.

Create your account Compare plans